| Service Overview
Public Contract is a web-based solution that enables agencies to electronically manage the documents and information relating to their contracts. Public Contract streamlines the contract management process by storing all information in one central location, which saves time and ensures that users have access to the most accurate and up-to-date information available. Track contract documents, expenditures, insurance documents, notes, tasks, termination dates, and a variety of other documents and information. Provide transparency by granting public access to basic contract information from your agency's website.
Ready to transition from a paper or spreadsheet contract management system to a comprehensive electronic solution? Implementing Public Contract is a straightforward process, and has no impact on your agency's network requirements. Basic contract information can be imported automatically, ensuring accuracy and saving time.
Looking for a single, accurate repository of contract information for all of your users to access? Like all TPG applications, Public Contract is permission based, meaning that users have access to only the features and information required for their position. Your administrator has full control over access to the contract database. Some users may have view-only access, while others have access to add notes, issue contract extensions, or upload documents
Need a better solution to track expenditures? Public Contract includes robust expenditure tracking functionality and can most likely be integrated to your accounting software. Quickly view the expenses related to a contract by line item, as a total dollar amount or as a percentage of the expected total cost of the contract.
Is managing your active contractors' insurance, certificate and license documentation a challenge? Public Contract is fully integrated with Public Vendor, TPG's vendor management solution. There is no need to manage vendor information in two databases - just keep the information in Public Vendor up-to-date.
What about task management? Public Contract's task management feature ensures that nothing slips through the cracks. A task library saves commonly-needed tasks, saving you time.
Would automatic reminders make your job easier? Public Contract automatically notifies users when a contract is nearing its end. Tasks can have automatic notification actions added to them, meaning that reminders are sent automatically until the task is completed.
Details, details details... When does this contract end? How many renewals are allowed? Is the contract piggybackable? What classification code is associated with the contract? Who is the agency contact? This information is displayed right on the contract page. Custom fields can be added to track additional information that is important to your agency.
Have a lot of documents associated with a contract? Public Contract supports an unlimited number of documents of any file type and any size. Since all documents are in the same location, users will only access the most accurate and up-to-date information.
Is public access a requirement? Public Contract includes a public access feature that allows the general public to view a contract's basic information. We provide a link that you can add to your agency's website that directs the public to your contracts.
Need to access a specific contract or group of contracts? Public Contract's search function allows you to find just what you are looking for. Search by classification code, date, department, keyword, vendor, or other criteria.
What about customer support? For more than 11 years, agencies have experienced incredible success utilizing Public Contract and other TPG applications. The Public Group has gained expertise and knowledge regarding e-Procurement and contract management logistics and strategy. Your dedicated customer support representative will answer questions, resolve issues and provide strategic consulting. Your success is our success; whether you need questions answered, additional training or advice on documenting contract information, we are here to help.
For more than 3 years, Public Contract has enabled government agencies to accurately manage the documents and information regarding their contracts. Features and functions streamline processes and ensure that each user has just the information they need. Our proven strategies save money, save time and improve vendor communication. Ready to take a closer look? Attend a demonstration, register your agency and experience the success for yourself.