| Service Overview
Public Purchase is a comprehensive web-based e-Procurement solution designed to enable government agencies to post, manage, and award bids and RFx projects electronically, saving time, money, and improving vendor communication. Easy-to-use and feature-rich, Public Purchase supports all solicitation types, integrates vendor management, and provides a 7-year audit trail of documentation and reports.
Looking to transition to an e-Procurement solution? Implementing Public Purchase takes little time, no money, and has no impact on your agency's network requirements. Whether you need a simple bid notification solution or a full-featured electronic response solution, Public Purchase provides the tools for success. Vendor transition can be automated, or you can require vendors to re-register, ensuring you have the most accurate information for only active vendors.
Want more control over internal access? Access to Public Purchase can be granted to an unlimited number of agency users. Permissions ensure that each user has access to only the features and functions required, providing the highest level of control to your program administrator.
Is your Vendor Management process out of control? Public Purchase's integrated vendor management solution, Public Vendor, organizes your vendor list and puts information at your fingertips. [Take a look at Public Vendor]
Do you utilize multiple solicitation types? Public Purchase supports bid notification, line item bids, quick quotes, RFx's, reverse auctions, and custom bid types. Electronic or paper response, private or public, simple or complex, your needs are met.
Concerned with document and form version management? Public Purchase's document and form libraries ensure that every agency staff member utilizes the most up-to-date version of your documents and forms. Fill-in forms save your vendors time and effort.
Looking for time-saving processes? Templates streamline the bid creation process, eliminating the need to input standard details. A task page lists the items that need your attention. Automatic bid tabulation saves time and ensures accuracy.
What about construction projects? Bid bonds, plan holders list, and contractor lists are all supported by Public Purchase.
Do your solicitations require multiple attachments of various file types? Public Purchase allows users to attach an unlimited number of attachments of any size and any file type. There is no longer a need to mail documents or provide copies for pick-up. Vendors download everything they need from Public Purchase.
Is vendor notification consuming too much time? Public Purchase automatically notifies vendors of your solicitations based on classification codes. Public Purchase supports custom codes, NAICS, NIGP, and several other standards.
Does your cooperative need a cost-effective e-Procurement solution? Public Purchase has comprehensive cooperative purchasing features that automate communication, streamline processes, and enable agencies to benefit from economies of scale realized by cooperative purchasing.
What about customer support? For more than 11 years, agencies have experienced incredible success utilizing Public Purchase and other TPG applications. The Public Group has gained expertise and knowledge regarding e-Procurement logistics and strategy. Your dedicated customer support representative will answer questions, resolve issues, and provide strategic consulting. Your success is our success; whether you need questions answered, additional training, or advice on structuring a solicitation, we are here to help.
For more than 4 years, Public Purchase has enabled government agencies to increase the effectiveness and efficiency of their procurement programs. Features and functions streamline processes and ensure the consistency of bids and RFx's. Our proven strategies save money, save time, and improve vendor communication. Ready to take a closer look? Attend a demonstration, register your agency, and experience the success for yourself.
Contract Management
Public Contract is The Public Group's premiere Contract Management system for Private and Government Agencies. Public Contract will help streamline your Contract Management processes so that you will be able to focus on running your agency rather than worrying about your contracts. With more than 11 years of experience working with agencies, Public Contract was developed with assistance and direction from those agencies we serve. It is a simple-to-use system that is fully customizable to meet the needs of your agency.
Public Contract allows you to take control of your contracts by automating most, if not all, of the tasks and expenditures associated with your contracts. You will be able to track milestones, deadlines, and contract renewals for the term of the contract. You will also be able to keep track of all inactive contracts entered into the system. All of your contracts will be stored for 7 years, with no limit to the size or number of contracts entered.
Public Contract offers your agency the benefit of the following features:
- Simple-to-Use System - Public Contract was designed to be intuitive and easy to use, so every user in your organization will be able to use the system with minimal training.
- User-friendly Contract Creation - Public Contract's Contract Creation features were designed to be quick and easy to use. Simply enter the requested information, upload any documents you may have, and click "Save" and your contract is saved in the system for 7 years.
- Renewals - Public Contract is designed to make your Contract renewals simple and seamless.
- Expenditures - Public Contract will allow you to track your Contract Expenditures easily. You can enter all payments, expenditure changes, and even upload the original invoices to the system.
- Task Manager - Public Contract's Task Manager will allow you to create tasks and reminders for your Agency and your Vendors. The system will notify you, your Vendors, and anyone else who may need to know about the task, once it is time to complete it. Weekly reminders will be sent until the task is marked as complete.
- Task Library - Public Contract offers the option to save common tasks in one central location to save time and effort during contract creation.
- Fully-Integrated Contract and Vendor Management Systems - Public Contract is fully integrated with our Public Vendor system to help track all vendor contact information, attach them to contracts, and keep notes on each Vendor.
- Reporting Features - Public Contract allows for the creation of reports automatically based on your requirements. The system generates reports in a downloadable Excel format.
- Quick Search Features - Public Contract makes it simple to find any contract, active or closed, that is stored in the system.
- Unlimited Storage Capacity - Our secure servers store all contract documents for up to 7 years with no limit on the number or size of documents.
- Message Storage System - Public Contract allows you to keep e-mails sent through the system with unlimited storage capacity for up to 7 years.
- Free Technical Support - Public Contract offers free technical support via phone, email, and LiveChat.
Public Contract is a cost-effective Contract Management tool. Services are priced on a per-user basis. To get a price quote, please contact us with the number of users and any special requirements.